Payment tracking and status monitoring
Vendor management system
Every vendor relationship, under one roof.
From onboarding to payment, manage vendors, purchase orders, contracts, and invoices in one place, with nothing slipping through email threads or someone's inbox.
Business solution
One connected system for vendors, procurement, receipts, invoices, and payments.
Every step from requisition to payment is linked and auditable, with three-way matching catching discrepancies before they are approved.
Vendor profiles & onboarding
One record for every vendor, from day one.
Stop tracking vendor details across WhatsApp, email, and spreadsheets. Every vendor's contact info, tax details, bank account, and classification lives in one searchable record verified before they're ever activated.
- Centralized vendor master database
- GSTIN, tax information, and bank account details
- Vendor classification and categorization for filtering and reporting
- Multi-step onboarding with approval lifecycle and company verification
- Vendor goods catalog, products and services supplied, units of measure, expected pricing
VMS · Vendor profiles & onboarding
1Centralized vendor master database
2GSTIN, tax information, and bank account details
3Vendor classification and categorization for filtering and reporting
4Multi-step onboarding with approval lifecycle and company verification
Performance & compliance
Know which vendors actually deliver.
Stop relying on memory or gut feel when deciding who to reorder from. Score vendors on quality and delivery, and get ahead of expiring documents before they become a compliance problem.
- Vendor quality assessment and delivery performance tracking
- Responsiveness scoring and historical performance reviews
- Contract lifecycle management with expiry monitoring and termination history
- Document management for licenses, GST/tax filings, and insurance certificates, with expiry tracking
- Complete audit trail of every vendor interaction
VMS · Performance & compliance
1Vendor quality assessment and delivery performance tracking
2Responsiveness scoring and historical performance reviews
3Contract lifecycle management with expiry monitoring and termination history
4Document management for licenses, GST/tax filings, and insurance certificates, with expiry tracking
Procurement workflow
From requisition to purchase order, with a clear trail.
Every purchase goes through the same approval path, no more requisitions approved over a phone call with no record of it.
- Multi-level approval workflow for purchase requisitions
- Full lifecycle: draft, submission, approval, rejection, conversion
- Purchase orders linked directly to approved requisitions
- Vendor-specific ordering workflows
- Threshold- and time-based automatic reordering with auto-generated requisitions
VMS · Procurement workflow
01Requisition raised
02Multi-level approval
03Purchase order issued
Every state change recorded against the requisition
Goods receipt & invoicing
Catch discrepancies before you pay for them.
Three-way matching between your purchase order, what actually arrived, and what the vendor billed you, so a mismatch gets flagged, not paid.
- Goods receipt processing with inventory reconciliation
- Three-way matching: purchase order, goods receipt, vendor invoice
- Invoice management with GST calculation and validation
- Invoice-to-purchase-order linkage and status tracking
- AI-powered invoice analysis (Gemini), automated discrepancy detection and flagging for review
VMS · Goods receipt & invoicing
01Purchase order
02Goods receipt
03Vendor invoice
Three-way match, mismatches flagged for review
Payments & accounting
Payments and books, without a separate reconciliation step.
Invoice-payment reconciliation
Double-entry accounting support with ledger accounts and journal entries
Accounts payable reconciliation
Cross-organization collaboration
A vendor network, not a vendor list.
Connect with vendors your other business units already trust, message them directly, and run tenders without leaving the platform.
- Connect with vendors already on Autix, or invite the ones who aren't
- Explore discoverable vendor profiles to build new supplier relationships
- Direct one-to-one messaging with file sharing, built for business communication
- Shared Intel Timeline for notes, observations, and history on each vendor relationship
- Task and reminder assignment with due-date tracking
VMS · Cross-organization collaboration
1Connect with vendors already on Autix, or invite the ones who aren't
2Explore discoverable vendor profiles to build new supplier relationships
3Direct one-to-one messaging with file sharing, built for business communication
4Shared Intel Timeline for notes, observations, and history on each vendor relationship
Marketplace, RFQs & tenders
Source competitively, without ten separate email chains.
Broadcast procurement requirements to your vendor network
Private business offers alongside public marketplace listings
Request for Quotation (RFQ) management with direct or broadcast tender invitations
One-to-one and one-to-many procurement workflows in a single view
Security & access
Complete isolation. Role-based control.
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Multi-tenant isolation
Secure multi-tenant architecture with complete data isolation per organization.
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Three access levels
Super Admin, Admin, and Team Member roles.
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Organization verification
Verification through GST certificates, PAN, and cancelled cheque validation.
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End-to-end traceability
Structured audit logs, HTTP request logging, and correlation IDs across every request.
One platform, three products
Runs on the same platform as CRM and IMS.
A vendor delay or goods receipt can reflect in your inventory and your pipeline automatically, instead of waiting on an export between three separate tools.
Frequently asked questions
Questions about Autix VMS
How is this different from just emailing vendors and tracking POs in Excel?+
Every step, requisition, approval, PO, goods receipt, invoice is linked and auditable in one place, with three-way matching catching discrepancies automatically instead of after the fact.
Can I connect with vendors already using Autix?+
Yes. VMS includes a cross-organization vendor network, so you can connect with vendors your business already works with, or discover new ones.
Does VMS check invoices for errors?+
Yes. AI-powered invoice analysis flags discrepancies for review before you approve payment.
Does VMS connect with Autix CRM and IMS?+
Yes. All three run on the same platform, so a vendor delay or goods receipt can reflect in your inventory and pipeline automatically.
Ready to bring every vendor relationship into one place?
First month free. No card required to start.